Asset Management of Maintained Schools

Service

The number for the Building Maintenance Repairs Team is 01202 127777.

The repairs team will be able to send tradespeople to deal with most minor repairs and help with any emergencies 24/7.

Services and functions provided by BCP in order to discharge the General landlord duties for all maintained schools (Schedule 2, 79a & b (section 542(2)) Education Act 1996; School Premises Regulations 2012) is commissioned by the Education and Skills Service working with BCP Property Services and the Corporate Health and Safety team. The central budget provides a contribution towards the costs of staffing, property professional fees, survey and membership costs. The actual staffing costs alone exceed the nominal central budget retained.

Arrangements for the management of the school estate include the following:

Hard Facilities Management comprising re-active and planned maintenance functions as follows:

Reactive maintenance management: Access to emergency helpdesk/call out 24 hours/365 days per year, access to urgent works team. The telephone number for the Building Maintenance Repairs Team is 01202 127777
Access to urgent works/reactive maintenance fund in the capital programme above affordable levels as indicated by school’s devolved formula capital allocations
Advice and guidance from BCP property professionals including surveyors and structural engineers
Support/assistance from a Client Project Officer from Education and Skills Service
Planned and backlog maintenance – implement a plan of cyclical maintenance management: Access to Predictive/Planned Maintenance fund in the capital programme identifying cyclical maintenance works necessary for statutory compliance and planned lifecycle replacement to ensure properties remain safe, compliant and fully operational
Advice and assurance to achieve statutory compliance for example lighting, heating, ventilation, asbestos, H&S requirements
Regular/updated surveys of school buildings identifying works in priority order
School Estate: Preparation of returns to the DfE and submission of nominations for funding under School Rebuilding Programmes
Submission of Section 77 applications in respect of School Playing Fields as necessary

Staff contact information and team details

LA Lead Contact: tanya.smith@bcpcouncil.gov.uk

Emergency helpdesk/24 hour call out for schools requiring help in an emergency:

call the Reactive Building Maintenance Repairs Team on 01202 127777

Health and Safety:

Statutory H&S services for BCP maintained schools are provided by BCP Corporate Health and Safety team. A summary of the service is as follows:

Statutory H&S services for BCP maintained schools provided by BCP Corporate Health and Safety team

Service

Advice and support from the Health & Safety team in response to H&S enquiries/concerns raised by school (by phone, email or visit to school where necessary)
Periodically undertake full or part audits of school facilities and/or safety management systems at a frequency based on risk
Provide access to the BCP Council Corporate Health, Safety and Welfare policy
Schools should refer to the DfE’s Good Estate Management webpages (see link) for Advice on legal responsibilities for managing and maintaining school buildings and land and ensuring compliance with statutory and regulatory standards: Good estate management for schools - Guidance - GOV.UK (www.gov.uk)
Provide assistance with the reporting of serious accidents/incidents involving employees and non-employees to the Health and Safety Executive under the RIDDOR regulations
Investigation of serious accidents and other incidents, in association with the school’s management team (as appropriate)
Where a specific H&S training need has been identified and agreed between school and H&S team, facilitate/provide basic health and safety training for school staff (at a cost to be agreed if applicable). School will be notified of the cost prior to any training being delivered
Where necessary, signpost to, or refer to relevant BCP teams on matters related to school buildings and premises safety or BCP Fire Safety team on fire safety matters
Signpost to or contact other specialist advisors within BCP Council where required so that suitable assistance can be given
Provide and inform schools of their membership of CLEAPSS, which provides H&S information and services regarding the safe delivery of science, design technology and art in schools as stated below:

- To support governing bodies/schools in their responsibilities to provide effective safe working and learning conditions in the areas of Science, Design & Technology and Art for all staff, pupils and visitors to school
- Provide access information to the CLEAPSS website giving access to guidance, risk assessments, updates etc (log on details provided on purchase)
- CLEAPSS telephone and email helpline (all year round not just term time) for expert subject advice
- HAZcards and recipe cards containing advice on use of chemicals in lessons
- Provide CLEAPSS Radiation Protection advice service (Secondary schools only)

All governing bodies/secondary schools have a statutory duty to ensure they have a Radiation Protection Adviser (RPA) affiliated to their school for the purposes of overseeing the safe storage and use of radiation sources. This falls within the Ionising Radiation Regulations 1999.

This service provides an alternative, less costly way of complying with these regulations by acting as an identified link with the RPA. The role of Radiation Protection Officer (RPO) is an approved method for schools to use as an ‘official intermediary’. The RPO is in regular contact with the RPA and acts on his/her behalf and under their direction. The Corporate H&S team act as the RPO.

The service includes:

annual membership to the CLEAPSS LA run RPA scheme
a site visit every 2-3 years (dependant on historical risk assessment) to carry out monitoring of the school’s implementation of the L93 CLEAPSS guidance booklet
access via the RPO to a named RPA for both proactive and reactive expert advice

To ensure that effective services can be provided, there is a responsibility for schools to:

provide BCP Corporate Health and Safety team with a named contact
seek early advice on complex health and safety issues
comply with all relevant Health and Safety legislation
provide access to the Governing Body as necessary
access the CLEAPSS website where appropriate and use the resources within it.

Staff contact information and team details

The corporate Health & Safety team comprises Health and Safety professionals and Health and Safety/Regulatory Team Managers. Expertise of staff is maintained and developed through a programme of continuing professional development, other training and liaison with fellow professionals. The team have online access to up to date legislation and codes of practice.

School LA Lead Contact (Health and Safety): rebecca.lawry@bcpcouncil.gov.uk